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Version: V12

How to Manage Custom Attributes

Custom attributes allow you to add metadata properties to media for improved search visibility and categorization. In large organizations with bulk content, custom attributes help segregate and categorize content for easy retrieval, indexing, and searches.

Custom attributes can be mandatory for all content or specified to certain media types (audio, documents, images, presentations, quizzes, surveys, and videos). These attributes enhance search functionality and appear as filters when searching for media.

Access Custom Attributes​

  1. Select the navigation menu.
  2. Expand Admin.
  3. Select Portal Settings.
  4. Expand Library.
  5. Select Custom Attributes.

Add Custom Attribute​

  1. Select Add Attribute.
  2. Enter a Name for your custom attribute.
  3. Select the Field Type:
    • Text - Basic text input for small amounts of text
    • Dropdown - Multiple choices for users to select from. Enter comma-separated values for the dropdown list.
    • Date - Date picker with From and To date selection
  4. Configure attribute options:
    • Mandatory - Users cannot proceed without filling out this field
    • Display with Media to enhance search function - Displays the field with media and enhances search
    • Choose if you want to search media in the Portal using this custom attribute - Enables searching content using this attribute
    • Choose if you want to include this custom attribute in your faceted search - Shows the attribute as a filter in faceted search results
  5. Select Media Types where the attribute will be listed. Select All to apply to all media types or choose specific types.
  6. Select Save Changes.

View Custom Attributes​

Custom attributes appear in the following locations:

In Media Settings:

  • Navigate to Media Manager, select any media, and select the Custom Attributes tab in Media Settings.

In Search Filters:

  • In Media Manager, select the down arrow next to Filter By to view available filters. Custom attributes are listed as filter options with the count of matching media in brackets.

Edit Custom Attribute​

  1. Hover over the attribute to display action icons.
  2. Select the Edit (pen) icon.
  3. Make changes to the attribute as required (e.g., edit the attribute name).
  4. Select Save Changes.

Delete Custom Attribute​

  1. Hover over the attribute to display action icons.
  2. Select Delete.
  3. Confirm the deletion.

See Also​

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